River Dell Parent Teacher Organization Bylaws

Update on April 29, 2019

Article 1 – Name of Organization

The name of the organization shall be the River Dell Parent Teacher Organization, commonly known as the River Dell PTO. From this point forward, it will be referred to in the document as the “River Dell PTO,” “PTO,” or “organization.”

Article 2 – Objective/Purpose

The River Dell PTO, a not for profit, volunteer organization, will promote communication between teachers and administration, parents/guardians, and community. Additionally, the River Dell PTO will foster a positive, supportive atmosphere to enhance the students’ educational, extracurricular, and social experience.

The River Dell PTO will engage in the following services: academic and social activities, communication and fundraising. We will also foster parent, teacher, administrative, and community involvement.

Article 3 – Policies

1. The organization shall be noncommercial, nonsectarian, and nonpartisan.

2. The name of the organization or the names of any members in their official capacities shall not be used in any connections with a commercial concern, or with any partisan interest or for any purpose not appropriately related to promotion of the objectives of the organization.

3. The organization shall not, directly or indirectly, participate or intervene in any way (including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office.

4. The organization shall cooperate with the schools to support the improvement of education in ways that will not interfere with the administration of the schools and shall not seek to control their policies.

5. The organization may cooperate with other organizations and agencies concerned with child welfare. Persons representing this organization shall make no commitments that bind the organization in such matters.

6. Criticism of individual teachers or administrators shall not be voiced in open meetings.

Article 4 – Membership/Dues

1. River Dell PTO membership will be open to all parents, guardians, administration, and staff of the River Dell Regional School District.

2. Membership will be available to all eligible candidates regardless of race, color, creed, national origin, or sex.

3. The organization shall conduct an annual enrollment of members, but persons may be admitted to membership at any time up through March 31st of the current school year. The membership year will correspond with the school year.

4. The amount of annual membership dues will be established by the Executive Board and announced at the second calendar quarter meeting.

5. Only PTO members in good standing shall be eligible to vote in PTO matters or serve in any of its elected or appointed positions. These positions include officers.

6. For River Dell Class beginning with the class of 2013, families must be a member of the River Dell PTO from 9th through 12th grades in order to be eligible for a PTO scholarship, or as long as they are a student in the River Dell District.

7. Families must be a member of the River Dell PTO from 7th through 12th grades to be eligible for a PTO scholarship, or as long as they are a student in the River Dell District (whichever is longer).

Article 5 – Executive Board and Their Election

1. Officers and Terms of Office

a. The Board will consist of no more than 6, and no less than 3 members, and all positions may be combined and shared.

b. Officers must be members in good standing of the PTO.

c. The Officers of the Board shall consist of a President, Technology/Webmaster, Fundraising, Community Outreach, Event Coordination, and Treasurer.

d. Officers shall serve a term of two years. If an officer chooses to continue in a position after the initial term, said officer is required to notify the general membership before the second calendar quarter meeting. If an officer chooses not to continue in a position, the remaining members of the Executive Board will work on finding a replacement. There are no term limits.

e. A vacancy occurring in an office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Executive Board; notice of such election will be given by the President.

2. Elections

a. The Executive Board shall announce any vacant officer positions during the first calendar quarter meeting. Following the announcement, any interested parties may contact the Executive Board.

b. Only those who have consented to serve if elected, shall be eligible for nomination.

c. Voting will take place during the second calendar quarter meeting.

d. All Officers assume responsibilities as of the voting date.  The Treasure will assume fiduciary responsibilities on June 1st.

Article 6 – Officer Duties

President

1. Preside over all PTO meetings, including assembling agenda, coordination with school personnel, etc.

2. Shall have a copy of the bylaws at all meetings.

3. Facilitate communication between parent community, teachers and administration and identify areas for improvement.

4. Coordinate yearly PTO calendar of events.

5. Prepare yearly budget with Treasurer and Board for presentation at first PTO meeting of the school year.

6. Act as point-of-contact for upcoming events as needed.

7. Work closely with administration, principals, and teachers to enable PTO presence and support.

8. Provide year-end summary to new President at the end of the term.

9. Oversee mini-grant and scholarship committees.

10. Schedule and attend quarterly PTO meetings.

11. Schedule and attend PTO Executive Board and/or Committee meetings.

12. Coordinate the work of the PTO Executive Board officers to best serve organization’s goals.

13. If there is a vacant position, the President shall assume responsibilities of the vacancy, until appointed, excluding the Treasurer.

14.  Shall have check writing authorization with the Treasure.

15. Arrange details and publicity for Guest Speakers at PTO Meetings and Assemblies.

16. Work with schools to schedule events and complete any necessary school paperwork.

Treasurer

1. Maintain custody of all PTO funds.

2. Receive, deposit and disperse funds via check, subject to approval (over $250.00) by PTO President.

3. Keep accurate account of all books and records.

4.  Provide Treasurer’s’ Report at quarterly PTO meetings and as requested by PTO Executive Board.

5.  Prepare yearly budget with PTO Executive Board for presentation at first PTO meeting of the school year.

6. Complete transactions by June 30 and submit books for review by Financial Review Committee.

7. Attend quarterly PTO meetings.

8. Attend quarterly (or as needed) PTO Executive Board and/or Committee meetings.

9. Perform duties as directed by PTO President to best serve the organization’s goals and objectives.

VP Technology/Webmaster

1. Keep website updated with current information as needed and directed.

2. Check PTO email account and forward and/or reply to emails as appropriate and as needed.

3. Post updated bylaws on website.

4. Post photos of events on PTO website.

5. Create the meeting agenda and post on website.

6. Record the minutes of the general meetings and provide copies of the minutes to the Executive Board via email.  Make any necessary revisions. The minutes will be available to the public at the public’s request. Shall have copies of the minutes at each general meeting from the prior month’s meeting for review if necessary.

7. Attend monthly PTO meetings.

8. Attend quarterly (or as needed) PTO Executive Board and/or Committee meetings.

9. Perform duties as directed by PTO President to best serve the organization’s goals and objectives.

10.  Coordinate with Box Tops for Education volunteer to arrange delivery of Box Tops.

VP Membership

 1. Organize and execute annual membership drive.

2. Compile membership information for current school year and maintain membership archives.

3. Compile and maintain a volunteer list for current school year using membership information.

4. Provide complete and accurate financial records of membership to Treasurer on monthly basis or as requested by Treasurer.

5. Communicate with parents/administrators/staff who contact PTO with questions or comments regarding membership

6. Attend monthly PTO meetings.

7. Attend bi-monthly (or as needed) PTO Executive Board and/or Committee meetings.

8. Perform duties as directed by PTO President to best serve the organization’s goals and objectives.

Article 7 – Meetings

1. There shall be a minimum of four general membership meetings every school year.

2. Any members present, in good standing, will constitute a quorum for the purpose of voting.

3. Special meetings may be called by the Executive Board.

4. The installation of officers shall be in the spring.

Article 8 – Committees

1. Committees shall be created by the Executive Board and will be required to promote the objectives of the organization. The Chairperson of each committee shall be appointed by the officers. Their term shall be designated by the President.

2. The President shall be an ex-officio member of all committees.

Article 9 – Membership Year

1.The membership year of this organization is from July 1st – June 30th of the current school year.

2.Registration for the membership year will run from June through March 31st of the current school year.

Article 10 – Parliamentary Authority

Robert’s Rules of Order (revised) shall govern this organization in all cases in which they are applicable and in which they are not in conflict with these bylaws.

Article 11 – Dissolution Clause

Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to River Dell Schools.

 

Article 12 – Amendments

These bylaws may be amended at any regular organizational meeting by the majority vote of the members present provided that notice of proposed amendment(s) shall be presented at the previous meeting.