River Dell Parent Teacher Organization Bylaws

Approved on 10/16/12

Article 1 – Name of Organization

The name of the organization shall be the River Dell Parent Teacher Organization, commonly

known as the River Dell PTO. From this point forward, it will be referred to in the document as

the “River Dell PTO,” “PTO,” or “organization.”

Article 2 – Objective/Purpose

The River Dell PTO, a not for profit, volunteer organization, will promote communication

between teachers and administration, parents/guardians, and community. Additionally, the River

Dell PTO will foster a positive, supportive atmosphere to enhance the students’ educational,

extracurricular, and social experience.

The River Dell PTO will engage in the following services: academic and social activities,

communication and fundraising. We will also foster parent, teacher, administrative, and

community involvement.

Article 3 – Policies

1. The organization shall be noncommercial, nonsectarian, and nonpartisan.

2. The name of the organization or the names of any members in their official capacities shall

not be used in any connections with a commercial concern, or with any partisan interest or

for any purpose not appropriately related to promotion of the objectives of the organization.

3. The organization shall not, directly or indirectly, participate or intervene in any way

(including the publishing or distributing of statements) in any political campaign on behalf

of, or in opposition to, any candidate for public office.

4. The organization shall cooperate with the schools to support the improvement of education in

ways that will not interfere with the administration of the schools and shall not seek to

control their policies.

5. The organization may cooperate with other organizations and agencies concerned with child

welfare. Persons representing this organization shall make no commitments that bind the

organization in such matters.

6. Criticism of individual teachers or administrators shall not be voiced in open meetings.

Article 4 – Membership/Dues

1. River Dell PTO membership will be open to all parents, guardians, administration, and staff

of the River Dell Regional School District.

2. Membership will be available to all eligible candidates regardless of race, color, creed,

national origin, or sex.

3. The organization shall conduct an annual enrollment of members, but persons may be

admitted to membership at any time up through March 31st of the current school year. The

membership year will correspond with the school year.

4. The amount of annual membership dues will be established by the Executive Board and

announced at the April meeting.

5. Only PTO members in good standing shall be eligible to vote in PTO matters or serve in any

of its elected or appointed positions. These positions include officers.

6. For River Dell Class of 2013-2017, families must be a member of the River Dell PTO from

9th through 12th grades to be eligible for a PTO scholarship, or as long as they are a student in

the River Dell District (whichever is longer).

7. Effective with the Class of 2018, families must be a member of the River Dell PTO from 7th

through 12th grades to be eligible for a PTO scholarship, or as long as they are a student in

the River Dell District (whichever is longer).

Article 5 – Executive Board and Their Election

1. Officers and Terms of Office

a. The Board will consist of no more than 6 members and all positions may be combined

and shared.

b. Officers must be members in good standing of the PTO.

c. The Officers of the Board shall consist of a President, VP Technology/Webmaster, VP

Fundraising, VP Community Outreach, VP Event Coordination, and Treasurer.

d. Officers shall serve a term of two years. If an officer chooses to continue in a position

after the initial term, said officer is required to notify the general membership at the April

meeting. If an officer chooses not to continue in a position, the remaining members of the

Executive Board will work on finding a replacement. There are no term limits.

e. A vacancy occurring in an office shall be filled for the unexpired term by a person elected

by a majority vote of the remaining members of the Executive Board; notice of such

election will be given by the President.

2. Elections

a. The Executive Board shall announce nominations for vacant officer positions at the May

meeting. Following the announcement from the Executive Board, an opportunity shall be

given for nominations from the floor.

b. Only those who have consented to serve if elected shall be eligible for nomination.

c. Voting will take place at the May meeting. If anyone is running unopposed, the Treasurer

will cast the ballot. The results will be recorded in the minutes.

d. Officers will begin their terms June 1st of the year they are elected and serve for two

years.

e. If any vacancies occur during the two year term, the remaining officers will select a

replacement.

Article 6 – Officer Duties

President

1. Preside over all PTO meetings, including assembling agenda, coordination with school

personnel, etc.

2. Shall have a copy of the bylaws at all meetings.

3. Facilitate communication between parent community, teachers and administration, and

identify areas for improvement.

4. Maintain yearly PTO calendar of events and make sure website is updated.

5. Prepare yearly budget with Treasurer for presentation at first PTO meeting of the school

year.

6. Act as point-of-contact for upcoming events as needed.

7. Work closely with administration, principals, and teachers to enable PTO presence and

support.

8. Provide year-end summary to new President at the end of the term.

9. Oversee mini-grant and scholarship committees.

10. Schedule and attend monthly PTO meetings.

11. Schedule and attend bi-monthly (or as needed) PTO Executive Board and/or Committee

meetings.

12. Share jobs of all officers – participate and assist with PTO community building and

initiatives.

13. Coordinate the work of the PTO Executive Board officers to best serve organization’s goals

and objectives.

Treasurer

1. Maintain custody of all PTO funds.

2. Receive, deposit and pay money, subject to approval by PTO Executive Board.

3. Keep accurate account of all receipts and expenditures, and provide budget report at monthly

PTO meetings and as requested by PTO Executive Board.

4. Prepare yearly budget with President for presentation at first PTO meeting of the school year.

5. Complete transactions by June 30 and submit books for review by Audit Committee.

6. Attend monthly PTO meetings.

7. Attend bi-monthly (or as needed) PTO Executive Board and/or Committee meetings.

8. Share jobs of all officers – participate and assist with PTO community building and

initiatives.

9. Perform duties as directed by PTO President to best serve the organization’s goals and

objectives.

VP Technology/Webmaster

1. Keep website updated with current information as needed and directed.

2. Check PTO email account and forward and/or reply to emails as appropriate and as needed.

3. Post updated bylaws on website.

4. Post photos of events on PTO website.

5. Create the meeting agenda and post on website.

6. Record the minutes of the general meetings and provide copies of the minutes to the Executive Board

via email. Make any necessary revisions. The minutes will be available to the public at the public’s

request. Shall have copies of the minutes at each general meeting from the prior month’s meeting for

review if necessary.

7. Attend monthly PTO meetings.

8. Attend bi-monthly (or as needed) PTO Executive Board and/or Committee meetings.

9. Share jobs of all officers – participate and assist with PTO community building and

initiatives.

10. Perform duties as directed by PTO President to best serve the organization’s goals and

objectives.

VP Fundraising/Community Outreach

1. Fill in for PTO President if absence is necessary.

2. Complete necessary school paperwork to reserve space/dates/times for PTO fundraisers.

3. Work with other Executive Board members to coordinate fundraising event details.

4. Organize and execute annual membership drive. Compile membership information for the

current school year.

5. Compile and maintain a volunteer list from membership information and distribute to all

Executive Board members. Each Board Member will be responsible for contacting and/or

recruiting volunteers for the events/committees that fall under their areas of responsibility.

6. Supervise the coordination and completion of the RDMS Student Directory.

7. Communicate with parents/administrators/staff who contact PTO with questions or

comments.

8. Coordinate with Box Tops for Education volunteer to arrange delivery of Box Tops.

9. Work with PTO President to ensure smooth transition of officers as needed and help with

new officer recruitment as necessary.

10. Attend monthly PTO meetings.

11. Attend bi-monthly (or as needed) PTO Executive Board and/or Committee meetings.

12. Share jobs of all officers – participate and assist with PTO community building and

initiatives.

13. Perform duties as directed by PTO President to best serve the organization’s goals and

objectives.

VP Event Coordination

1. Arrange details and publicity for Guest Speakers at PTO Meetings, Sponsorships, and

Assemblies.

2. Partner with VP Technology/Webmaster on projects.

3. Communicate with VP Technology/Webmaster for any and all items that need to be placed

on PTO website.

4. Work with schools to schedule events and complete any necessary school paperwork.

5. Coordinate coffee setup prior to open meetings and discuss food with PTO Executive Board

when necessary.

6. Attend monthly PTO meetings.

7. Attend bi-monthly (or as needed) PTO Executive Board and/or Committee meetings.

8. Share jobs of all officers – participate and assist with PTO community building and

initiatives.

9. Perform duties as directed by PTO President to best serve the organization’s goals and

objectives.

Article 7 – Meetings

1. There shall be at least five general membership meetings every school year.

2. Any members present, in good standing, will constitute a quorum for the purpose of voting.

3. These bylaws can be amended at any time by a majority vote of the general membership

present at a meeting. A bylaw change will be proposed at one meeting and voted on and

discussed at the next regular meeting. The amendment will pass if a majority of members in

good standing present vote for it.

4. Special meetings may be called by the Executive Board.

5. The annual meeting for the purpose of installing officers shall be in the spring.

6. The privilege of holding office, introducing motions, debating, and voting shall be limited to

members whose current dues are paid.

Article 8 – Committees

1. Committees shall be created by the Executive Board and will be required to promote the

objectives of the organization. The Chairperson of each committee shall be appointed by the

officers. Their term shall be designated by the President.

2. Each committee chairperson shall present a business plan with a budget for the approval of

the Board. No financial commitments shall be made without the approval of the Executive

Board.

3. The President shall be an ex-officio member of all committees.

Article 9 – Membership Year

The membership year of this organization is from September 1st – August 31st of the current

school year.

Article 10 – Parliamentary Authority

Robert’s Rules of Order (revised) shall govern this organization in all cases in which they are

applicable and in which they are not in conflict with these bylaws.

Article 11 – Dissolution Clause

Upon the dissolution of this organization, after paying or adequately providing for the debts and

obligations of the organization, the remaining assets shall be distributed to River Dell Schools.

Article 12 – Amendments

These bylaws may be amended at any regular organizational meeting by the majority vote of the

members present provided that notice of proposed amendment(s) shall be presented at the

previous meeting.

A special committee may be appointed by the Executive Board to submit a revised set of bylaws.

In order to approve the new bylaws, the requirements will be the same as in the case of an

amendment (see above).